What happens to my current billing during the pilot?

It continues exactly as-is. Shadow mode runs the AI in parallel with your existing billing process. Your current revenue cycle is never interrupted, the pilot is purely observational until you decide to transition.

What do I need to provide for the pilot?

EHR access credentials for the AI to read clinical notes, 90 days of historical claims data for baseline comparison, and a designated point of contact at your practice. We handle all hardware installation and configuration.

Is my patient data safe during the pilot?

Yes. The appliance is installed on-premise in your facility and operates air-gapped, no cloud connection, no external data transmission. PHI never leaves your building. The same security architecture applies during the pilot as in full deployment.

What if the pilot doesn't meet the benchmarks?

You walk away. No deployment fee, no obligation, no hard feelings. The pilot exists specifically so you can evaluate results against objective criteria before making any commitment.

How much does the pilot cost?

Pilot pricing depends on your practice size, specialty mix, and claim volume. Contact us for a quote specific to your practice, we will scope the pilot to your exact needs.

Can I extend the pilot period?

Yes. If additional time would provide meaningful data, for example, to capture seasonal volume variations or a broader payer mix, we can extend the pilot by mutual agreement.

Prove It Before You Pay

Shadow mode runs alongside your current billing, zero disruption, full transparency. See the results before you make any commitment.

How the No-Commitment Pilot Works

Four phases over 90 days. Your existing billing runs untouched the entire time, we prove value before you transition anything.

What We Measure

Every pilot is evaluated against four objective benchmarks, the same metrics your practice already tracks.

Measurable

Clean Claim Rate

First-pass acceptance without manual edits or resubmission

Significant

Denial Rate Reduction

Fewer rejected claims compared to your current process

Measurable decrease

Days in A/R

Faster reimbursement turnaround from submission to payment

Documented gains

Undercoding Recapture

Revenue recovered from visits billed below documentation support

Clear Exit Criteria

The pilot succeeds or fails on objective benchmarks, not subjective impressions. Before day one, we agree on the specific thresholds your practice needs to see. If they are not met, you walk away with zero obligation.

This structure exists because we believe the results speak for themselves. We do not need a long-term contract to prove value - we need 90 days of your real claims data.

Pilot Success Benchmarks

Measurable improvement in first-pass clean-claim rate
Significant reduction in coder touch time
Measurable decrease in average days in accounts receivable
Documented undercoding recapture with supporting evidence

Why Shadow Mode?

Shadow mode is how we eliminate risk. Your practice operates exactly as it does today while the AI proves its value in parallel.

Zero Revenue Risk

Your existing billing continues uninterrupted. The AI runs in parallel, not in place, no disruption to your cash flow.

Real Data, Not Projections

Results are based on your actual claims, payer mix, and specialty, not industry averages or hypothetical models.

Staff Confidence

Your team watches the system work before any workflow changes. By decision day, they have seen 6 weeks of real output.

Full Transparency

Every AI coding decision includes a reasoning trail. You see exactly why each code was assigned, nothing is a black box.

From Pilot to Deployment

If the pilot meets your benchmarks, transitioning to full deployment is straightforward. The same appliance that ran in shadow mode becomes your production billing engine, no new hardware, no reconfiguration, no learning curve.

Sovereign RCM does not charge a percentage of collections. Contact us for pricing tailored to your practice size and specialty mix.

Pricing

Every quote is tailored to your practice size, specialty mix, and claim volume. No percentage of collections.

View package tiers and features

Pilot Program FAQ

Common questions from practices evaluating the 90-day pilot.

Have a question not covered here? Reach out directly.

Not sure where your billing stands today?

Download our free Medical Practice Billing Audit Checklist, 35 items across claim accuracy, denial patterns, A/R, coding, and PHI compliance.

Get the Free Checklist

See What Your Practice Is Missing

Start with a no-obligation pilot. If we don't prove the value, you walk away.

Request a Free Product Demo

Clear Exit Criteria

This structure exists because we believe the results speak for themselves. We do not need a long-term contract to prove value - we need 90 days of your real claims data.

From Pilot to Deployment

Sovereign RCM does not charge a percentage of collections. Contact us for pricing tailored to your practice size and specialty mix.